Virginia Promotional Products Association


EXHIBITOR FAQ'S / LOAD IN INSTRUCTIONS



Load-In Norfolk

We are in a new location in Norfolk and we hope to help make load-in as simple as possible. Set up times include:

March 6
1:30 pm Exhibitor set-up (Staff off-loading available from 1:30 to 4:30) 

1:30 - 4:30 Move-In staff in front lobby area (next to valet) to off-load your vehicle

Instructions:
Pull up to front lobby

Staff will unload your car

Self-park in the Sheraton garage
VAPPA will provide voucher so you receive complimentary parking upon exit (Note: Valet is also available however that is not complimentary and individuals who choose to valet are responsible for that expense)

Begin setting up in ballroom - your items at taken to your assigned exhibit space

4:30 - 5:30  pm Self load-in available

5:30 - 8 pm Take a break and join us in the lobby restaurant for the pre-show social

8 - 10 pm  Self load-in available


March 7

7 - 10 am Self-load in and Exhibitor set-up

10 - 2 pm Exhibits open


Load-In Richmond

March 7

8 pm  Self-load in and Exhibitor set-up

(The Hilton has and event until late afternoon, Exhibits Inc will be allowed access to set up booths and tables. 8 pm is the earliest time we can access the ballroom. If the ballroom set-up is completed sooner, you will be notified by email.)

March 8

7 - 10 am Self-load in and Exhibitor set-up

10 - 2 pm Exhibits open


Please read below for other Exhibitor FAQ's 

(Yes this is the same information sent previously)

EVENT SCHEDULE

March 6, 2018 - Norfolk 
Sheraton Waterside Hotel 777 Waterside Drive Norfolk, VA 23510

1:30-5:30 PM Exhibitor Set-up
******(Move-In staff available from 1:30 to 4:30)

5:30 - 8 PM Pre-show social 

8-10 PM Exhibitor Set-up

March 7, 2018 - Norfolk
Sheraton Waterside Hotel 777 Waterside Drive Norfolk, VA 23510

7-10 AM Exhibitor Set-up

9-10 AM VIP Forum (Want a spot in the VIP Forum? Email Dana@vappa.biz)

10 AM - 2 PM EXHIBITS OPEN 

Travel to Richmond

March 7 - Richmond, VA 
Hilton Hotel & Spa Short Pump 12042 West Broad Street Richmond, VA 23233

8-10 PM Exhibitor Set-up
I will email all if we can access the ballroom sooner. Don't call me, I'll call you :)

March 8 - Richmond, VA 
Hilton Hotel & Spa Short Pump 12042 West Broad Street Richmond, VA 23233
7-10 AM Exhibitor Set-up
9-10 AM Pre-Show Education with Cliff Quicksell, MAS+ Read more here 1 MAS PT
10 AM - 2 PM EXHIBITS OPEN 


VENUE ADDRESSES

If you need to ship items directly to the show venues you can find those addresses here. Please note VAPPA cannot help track or locate packages, you must coordinate that with the property.  Exhibitors will be responsible for any fees incurred (all this has not happened in the past), but please call the hotels to verify their policies of shipped packages.    

Norfolk Hotel Address:
Sheraton Waterside Hotel 777 Waterside Drive Norfolk, VA 23510

Richmond Hotel Address:
Hilton Hotel & Spa Short Pump 12042 West Broad Street Richmond, VA 23233

                                         

LET YOUR CLIENTS KNOW YOU ARE EXHIBITING AT THE VAPPA SHOW


Click here to download the flyer to send to your distributor clients letting them know you are exhibiting with us.
Please note: Your clients must register as "distributors" NOT "clients/end-buyers". The flyer has a link embedded to the proper registration site.


FORMAT

  • Open to Distributors and End-buyers
  • Distributors will have blue lanyards
  • End-buyers will have orange lanyards and badges   
  • End-buyers will have a badge number to help with lead follow-up


FOOD

  • Lunch is provided for exhibitors only


YES, THERE IS A SOCIAL EVENT …BE THERE
  • The Social Event is March 6 in Norfolk
  • It is FREE 
  • Please Join US

WEATHER

Who knows! The meteorologists are never right anyway. :) 


QUESTIONS?
Please reach out with any questions this week. As of Tuesday March 6, I will be traveling and calling or texting will warrant a more prompt response than email. Please call me or text me at 757-491-3114.

Safe Travels and thank you for your continued support of VAPPA. 

Dana


VAPPA
PO Box 56283
Virginia Beach, VA 23454
804.223.0089
www.VAPPA.biz


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